In this article, we will show you three simple ways to make a copy of your Word document.
When it comes to opening a Word document, you have several options. You can, for example, open it as Read-Only or Copy. And today’s topic is opening a Word document and making a copy.
Advantages Of Creating A Copy
The following are the four primary benefits of creating a Word file copy:
- To begin, there are times when you open a file with the intention of viewing the content rather than editing it.
- Then open a copy to avoid accidentally changing the text or formatting on the original file.
- Second, there are times when you need to make a temporary change to the file.
- Again, a copy file allows you to do this without jeopardizing the integrity of the original.
- Third, there are times when you need to create multiple documents that are nearly identical with only minor differences.
- At that point, you can use the original file as a template and modify copies to generate a large number of variants.
Given these benefits, here are specific methods for creating and opening a Word file copy.
Methods To Create A Copy
Method 1 – Create A Copy Directly In Windows
- To begin, right-click a file.
- Then, from the drop-down menu, select “Copy.”
- Navigate to the location where you want to save the backup.
- Right-click once more.
- Select “Paste.” You will also have a duplicate of the original file. You can now open it.
Method 2 – In Word, Create A New File
- To begin, right-click a file.
- Then select “New” to open the file as a new one. As you can see, the new file does not retain the original name. As a result, if you make no changes to the file, you can simply close it.
- Otherwise, if changes are made, you will receive a notification reminding you to save the file.
- If necessary, click “Save.”
- The “Save As” window will then appear. First, select a save location.
- Then name the file.
- Click the “Save” button.
Method 3 – Open As Copy In Word
- Open Word first this time.
- Then select the “File” tab.
- After that, select “Open.”
- First, in the “Open” window, click to select a file.
- Then, behind the “Open” button, click the upside-down triangle.
- Select “Open as Copy.” The title bar now indicates that the file you are opening is a copy.
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Conclusion
We discussed the benefits of opening a file as a copy in today’s article. This may prompt you to consider making a backup of your files. It is true that regularly backing up your files is a good habit. Following this guide will allow you to do just that.
If you have any queries regarding any of the methods mentioned in this guide, please leave a comment down below.